OTHERS

1.Inviting Others to Your Workspace

You can invite others to join your workspace at any time. When team members accept your invitation, they receive a copy of the workspace. You or another member of the workspace must be online for invitees to receive the workspace. E-mail invitees can receive the workspace only from you.

1. Open the workspace from the Launchbar.

2. In the Send Invitation pane, type the name of the person whom you want to invite in the To field. If you’ve worked with the person in Microsoft Office Groove 2007 before, his or her name appears automatically after you type the first few letters. If you do not see the person’s name, type his or her e-mail address. If you want to invite more than one person, click Add More.

3. Select a role for the invitees from the Role drop-down list.

4. Type an optional text message, and then click Invite.

1.Tell Your Friends Whether You're Busy or Free in Communicator

Microsoft Office Communicator 2007 has an automatic setting to display your availability. You can configure this by clicking Rules on the Options menu. By default, your status changes to Away when your computer is idle for five minutes. On the Options menu, you can also set this to a longer or shorter time.

One more tip: Communicator connects to Microsoft Office Outlook to get your calendar and out-of-office appointments, so you have to enter your appointment details only once. Mostly, this automation is helpful—but sometimes you definitely don't want to be interrupted, and other times you are free despite having an appointment on your calendar. To indicate such a situation, you can submit an additional note for others to read. To do this, click your name in Communicator, click Set Note, and then type your note. However, don't forget to reset your note when it is no longer applicable.

2.Drag-and-Drop Inviting

A quick way to invite multiple contacts or a folder of contacts to a workspace is to drag them from the Launchbar. Here’s how:

1. With a workspace open, open the Launchbar on top of it.

2. Use the CTRL key and your mouse to select multiple contacts, or select one or more folders of contacts.

3. Drag the contacts or folders on top of the Workspace Members area. A workspace invitation window appears, prepopulated with all the contacts.

3.Synchronization Suggestions—Download Settings

If you travel frequently, work from slow connections, or work with large files, you may not want all files in your Microsoft Office Groove workspaces to synchronize automatically. With download settings, you decide which files are synchronized and which you prefer to download manually.
Here’s how to choose your download settings:1. From the Files tool or Groove SharePoint Files tool, right-click any folder, click Properties, and then click the Download tab.2. Choose the download settings that you want.

1.Record Audio and Video Clips

With your computer’s internal microphone or an external microphone attached to your computer, or a webcam or its equivalent, you can record audio and video clips by using Microsoft Office OneNote. The audio will be linked to your typed or digitally handwritten notes, so you can easily jump to specific points in the recordings by clicking the relevant typed notes.
To record audio or video clips:

1. Attach the recording device to your computer (not necessary if you're using the internal microphone on your computer).

2. Click the page on which you want to create the recording.

3. On the Insert menu, click Audio Recording or Video Recording.

4. Start and stop the recording by using the Audio and Video Recording toolbar.

5. To play back the recording, double-click the Windows Media icon on the page where you made the recording. You can skip to certain points in the recording by clicking a word in your linked

text notes, and then clicking Play in the margin.

2.Attach Files to Pages of Notes in Your Notebook

You can drag or insert files onto a page in your notebook. The file appears as an icon, as in Windows Explorer, and Microsoft Office OneNote keeps track of the location of the original file (even if you move it around), so you can easily open it at any time.

1. Drag the file that you want to attach from Windows Explorer onto a OneNote page.

2. When you release the mouse button, you’ll see a dialog box. Select the Insert a copy of the file onto the page check box.3. To open the file, double-click the file icon.

3.Send Web Pages Directly to OneNote from Internet Explorer

With Microsoft Office OneNote 2007, you can conveniently send information from Windows Internet Explorer directly to your notebook. Here’s how:

1. Browse to a Web page in Internet Explorer.

2. On the Tools menu, click Send to OneNote.

3. Switch to OneNote, where the Web content will appear on a page in your Unfiled Notes section.

4. Drag the page to where you want it in your notebook.

4.Taking Mobile Notes

Microsoft Office OneNote 2007 provides two-way synchronization with Windows Mobile–powered Smartphones or Pocket PCs so that you can stay productive no matter where you are.
To synchronize Office OneNote 2007 with your mobile device:

1. Connect the device to your computer. Microsoft ActiveSync starts.

2. When prompted, download Microsoft Office OneNote Mobile to your device.

3. Take notes on your mobile device.

4. The next time you connect your mobile device to your computer and open OneNote, the notes you took will be copied to the OneNote Mobile Notes notebook in OneNote. Information you put in the Mobile Notes notebook will be viewable on your device.

5.Navigate Notebooks Easily

Microsoft Office OneNote 2007 has a new navigation pane that makes it easy to see and navigate within and among all of your notebooks.To show more detail about the notebooks and the sections they contain, expand the navigation pane by clicking the arrow at the top of the pane.To create more space on the screen, collapse the navigation pane by clicking the arrow at the top of the navigation pane.To jump to a different notebook, click the name of the notebook (or section) within the navigation pane.

1.Generate a PivotDiagram from Excel Data

In Microsoft Office Visio Professional 2007, you can now generate a PivotDiagram from data such as a Microsoft Office Excel worksheet. A PivotDiagram has very similar functionality to an Excel PivotTable, but it displays your data graphically.
To generate a Visio 2007 PivotDiagram, on the File menu, point to New, then point to Business, and then click PivotDiagram. Follow the wizard steps to select your data and generate your PivotDiagram page.
If your source data is in an Excel 2007 table, you can generate the page even more quickly from Excel. To do this, click in the Excel 2007 table and then, on the Table Tools Format tab, click Export, and then click Export Table to Visio PivotDiagram. After the diagram page is set up, click in the PivotDiagram pane to add categories or values to your diagram, and Visio automatically generates the shapes with applicable data.

2.Use Shape Operations to Customize Shapes

You can split a shape into multiple shapes, cut pieces out of a shape, or merge multiple shapes into one. To customize shapes, first select the shapes on which you want to act. On the Shapes menu, point to Operations, and then click the operation you want from the available options. For example, to draw horizontal lines completely through a triangle, select the triangle and all lines, and then click Fragment on the Operations menu to create a custom pyramid diagram in no time. In this example, the fragment operation uses the lines to split the triangle and does not retain the lines.

1.Derive a Strategic Value Score for Projects

You can use the intuitive Prioritization Wizard in Portfolio Optimizer to derive a strategic value score for projects. Here’s how:

1. In the Builder Scorecard, select an organization, and then in the main navigation bar, click Optimizer.

2. Click the Analyze link to open the Open Dialog page in the Prioritization Wizard.

3. Select a completed pair-wise comparison matrix and impact matrix, and then start the Prioritization Wizard.

4. Click the button to automatically derive the business driver priorities.

5. Click the button to open the project to business driver impact matrix.6. Click the button to automatically derive a strategic value score for each project.

2.Managing Resources in Office Project

When you start assigning resources to tasks in Microsoft Office Project, the durations of the tasks automatically change. To understand why, you need to understand how Project allocates resources. Project follows one formula for all internal resourcing calculations: Work = Duration × Resources. In other words, if two men take four hours to mow a lawn, one man will take eight hours, or four men will take two hours, to mow the same lawn. Now you know why task durations constantly change if you add or remove the resources allocated to those tasks.
You can stop Project from recalculating time schedules in this way by configuring it to keep one parameter fixed and calculate just the others.1. Open the task's properties.2. On the Advanced tab, configure the task type as being Fixed Duration, Fixed Work, or Fixed Units (that is, resources). By changing this setting, you can tell Project what parameters in the equation should remain the same, no matter what changes you make to the task.

1.Save Time Editing Lists

To add content to a Microsoft SharePoint list, especially if it involves more than one item (for example, when you're creating a contact list), rather than adding each item at a time, you can copy in bulk.

1. Click Edit under Datasheet View on the bar at the top of the list.

2. Type in items or copy them from an existing Microsoft Office Excel spreadsheet.

3. Click Save, and then click Close.

2.Access SharePoint Documents Offline

You can read your Microsoft SharePoint documents in Microsoft Office Outlook. Click Doc Library, click Actions, and then click Connect to Outlook. All the contents of your chosen document library will then be synchronized to a folder in Outlook.